How to add Assets

Last updated 2023-08-16

Note:If you would like to upload multiple Assets at once, the only way to do so is from our web app.

In order to add multiple Assets at a time, you first need to format the Asset information using Microsoft Excel or any other authoring tool that can organize tabular data. You can also skip to step 6 and input your data directly into the Assets form.

1. Download the latest Asset Import Template.

2. Open the downloaded Asset Import Template from the link above.

3. Organize all the Asset information according to the column names in Excel. The columns with a red asterisk are required. All columns are explained in more detail below.

Asset Name

Suggested Format: Asset ## where "##" indicates a sequential number of that type (e.g. RTU 01, RTU 02, etc.).

The Asset name should be unique to each Asset.

Quantity

Defaults to 1 unless specified otherwise.

Physical Location (Floor - Space)

Note:Floor and Space are separated by a hyphen and must be formatted this way (e.g. "1st Floor - Mech Room", "01 - Mech Room", etc.).
If you don't have a floor, you can simply enter a Space name such as "Bathroom" with no floor. 

Asset Category

Use the Excel template for proper formatting and spelling.

Note:You do not need to use the drop-down menu for uploading multiple Assets.

4. Once all the Asset information is organized, go to the Assets page.

5. Click Add Assets in the top-right corner of the page.

6. Copy & Paste all of the Asset information (excluding column headings) from the Excel template to the BuiltSpace Add Asset Dialog window. Here is an example of what this would look like:

7. When you are finished, go to the bottom and click Submit.

8. The system will begin creating the Assets one by one and you will receive a confirmation when this has been completed.

An Asset is an item that serves a function in/around a building.

In BuiltSpace, assets must be associated with a building, although they may physically exist outside of a building or be movable.